Job Information



Position Title: Administrative Assistant

Department: Operations

Location : Cactus, TX

Reports to : Terminal Manager

Principle Responsibilities:

  • Assist Operations and Manager as needed.

  • Data entry into multiple systems.

  • Make copies of bill of ladings to send to feed yards and plant.

  • Relay appointment information to drivers coming into the plant to unload.

  • Prepare correspondence, reports, mailings, e-mailings, etc.

  • Manage multi-line phone system.

  • Prepare daily reports for management morning meetings.

  • Assist with quarterly and annual goals process.

  • Assist in preparation of numerous reports and contracts.

  • Assist with driver safety meetings.

  • Maintain and organize files.

  • Create PowerPoint presentations for team as needed.

  • Create and maintain numerous databases and excel sheets.

  • Assist in driver payrollpreparation.

  • Assist in answering phones, bookkeeping, data entry and operation of office machinery.

  • Assist drivers with new hire orientation paperwork.

  • Additional duties as assigned.


  • Strong analytical, organizational, and problem-solving skills.

  • Proficient in Microsoft Software and Excel.

  • Able to perform in an efficient and effective manner, with a focus on detail.

  • Ability to communicate clearly and concisely.

  • Reliable and dependable.

  • Ability to work in a fast paced, team environment.

  • Ability to apply good judgment and professional integrity in decision making.

  • Ability to manage multi-line phone system.

  • Strong customer service and data entry skills.

  • Transportation and dispatch experience is a plus.

Education: High School Diploma or GED required.

The applicant who fills this position will be eligible for the following compensation and benefits:

  • Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment;

  • Better Futures Program: 2 Year Community College tuition paid for you or your dependents;

  • Paid Time Off: sick leave, vacation, and 6 company observed holidays;

  • 401(k): company match begins after the first year of service and follows the company vesting schedule;

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug, alcohol, and background check for all new team members post-offer and prior to the start of employment. It is a job expectation that all new employees have, at minimum, the first dose of the COVID-19 vaccine in advance of their first date of employment. If you need assistance in obtaining a vaccine, the Company can help schedule you with one of its healthcare partners following a conditional job offer, if one is made. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.